IMPREST SURRENDER AND APPROVAL]

SUR -1 How to surrender imprest

1. open Aruti system on browser (http://aruti.kbc.co.ke/arutiselfservice/ OR http://172.16.1.21/arutiselfservice/)

2. Change to ESS mode

3. Ensure you are on Main

4. Go to Employee Welfare menu

5. Under Imprest surrender, go to surrender

6. Surrender List opens and on status field, select pending and click on search

7. A list of all pending surrender records will be populated

8. Select to open your desired surrender record and fill the necessary fields

9. The mandatory field are Imprest, remrks, Balance, quantity and unit price

10. Then Click on add button so that the record can be displayed below for next step

11. Then add attachment(s). NOTE: The attachment(s) added on that surrender should 

•  not exceed 1mb i.e. the totals size of all the attachments cumulatively should not exceed 1MB whether attachment is one or several attachments
• Each attachment should have its own line of surrender information (multiple imprest)
• should be in pdf format (Always apply extreme compressions  and merge documents so as not to surpass 1mb size for the documents)

12. Then click on save and submit button

SUR-2 How to approve surrender
1. open Aruti system (http://aruti.kbc.co.ke/arutiselfservice/ OR http://172.16.1.21/arutiselfservice/)

2. Change to MSS mode

3. Ensure you are on Main

4. Go to Employee Welfare menu

5. Under Imprest surrender, go to Surrender Approval

6. Surrender Approval List opens and on status field, select pending and click on search

7. All pending surrenders will be populated below

8. Click the view icon to view the documents attached for the surrender you desire to work on

9. Then choose to either reject or approve the surrender.